JournalTOCs Blog

News and Opinions about current awareness on new research

Archive for the ‘User Feedback’ tag

Exporting Search Results to Reference Manager® (RefMan)

without comments

From time to time, we receive questions about RefMan. For that reason, although Adept have no plans to release new versions of RefMan, we have prepared this small guide to help users needing to export search results from JournalTOCs to RefMan.

Let’s assume that your search query is:

Optical Coherence Tomography intravascular coronary imaging

  1. Sign in from
  2. If you are a Premium user, select the Articles Tab and enter your search query as shown below:

    Premium Users

  3. If you are a Free user, enter your search query and tick the for Articles by Keywords option, as shown below:

    Premium Users

  4. Hit Go to execute your search
  5. The results listing the articles found for your search will be displayed as shown below:

    Premium Users

  6. When you click on the title of an article, the system will display its full citation and you will be able
    to tick the checkbox near to its title to save it in your Articles to Export page, as shown in the following example:

    Premium Users

  7. Repeat the previous step for all the articles you want to export.
  8. Go to your Articles to Export page ( and click the Export to EndNote link to produce a compatible RIS file (EndNote®).

    Export to EndNote

  9. Follow the instructions at to import the RIS file into your RefMan database.

Written by Santiago Chumbe

November 5th, 2013 at 1:56 pm

Finding current articles with BentoSearch

without comments

The latest release 1.0.2 of BentoSearch, the Open Source Ruby on Rails library layer to search and display results from external search engines, has implemented support for JournalTOCs API to provide a look-up for journal current articles.

BentoSearch can be used by software developers to implement Ruby on Rails applications to leverage local academic library systems. It supports various relevant proprietary and free search engines such as the discovery services Summon, EDS and Primo, as well as the EBSCOHost and Scopus databases, alongside with Google Books and Google Site Search.

The main developer of BentoSearch is Jonathan Rochkind from Johns Hopkins University Library. He works with APIs to combine functionality from different places into integrated applications. He is using the JournalTOCs API to develop an integrated “Current Articles from This Journal” display into his local library applications. Jonathan has helped us to identify and resolve various issues with the feeds normalized and returned by JournalTOCs API. He has also developed the open source Umlaut software.

BentoSearch full documentation for developers is available here

Examples of implementing the BentoSearch library can be found here

The only requirement to use the JournalTOCs API from BentoSearch is to have an email address registered with JournalTOCs.

You can see a very basic prototype, by looking up journals at: (link resolver demo)
and looking for the “Current Articles” link under “See Also“, if available.

Written by Santiago Chumbe

April 8th, 2013 at 10:16 am

Impact of effective current awareness management with JournalTOCs in VSSC Library

without comments

The Library of the Vikram Sarabhai Space Centre (VSSC), a hub for development of satellite launch vehicles and associated technologies of the Government of India, has presented a case study discussing the benefits of using JournalTOCs to manage the delivery of a current awareness service (CAS) for their researchers.

The presentation, entitled “Linking Users and Online Journals in TOCosphere: JournalTOCs in VSSC Library” was given in CALIBER 2013, one of the largest and most important gatherings of academic and research librarians in the Asian subcontinent, that is organised every two years in India.


Journal TOCs in VSSC Library Presentation Slides from Slideshare

VSSC is the largest aerospace research centre in India, undertaking intensive research and development activity in technology domains like aeronautics, avionics, composites, etc. with a view to achieve self-reliance in the high tech realm of launch vehicle technology. Since VSSC subscribed to JournalTOCS Premium a few months ago, currently over 380 researchers from VSSC are following 700 different journals.

The driving force behind the implementation of JournalTOCs Premium in VSSC is Narat Narayanankutty, the Head of Periodicals at the VSSC Library. He not only thoroughly tested his customisation and reported errors and things that needed attention but he also prompted further developments and enhancements of the technology of JournalTOCs. Among the features added to JournalTOCs Premium thanks to Narayanankutty is the web interface for super-user accounts to manage the email alerts, the saved searches and followed journals on behalf of patrons.

This case study shows that when working closely, both the service provider and its end- user can mutually enrich and greatly benefit from each other thanks to the synergy created between them. There are more interesting suggestions made by Narayanankutty that are being implemented in JournalTOCs and will be gradually released for the benefit of the whole community of users, including the users of the free JournalTOCs service. Some of his suggestions could mean using JournalTOCs for applications beyond CAS. For example JournalTOCs could be used to alleviate activities faced by some libraries migrating to online only subscription, which is to track and ensure that online journal issues are published and published on time. With print subscriptions a library receives issues against an order and to monitor payments, the receipt of each issue is entered in a system. Thus, there is a clear proof that an issue is received. It is possible to generate a list of missing issues and send a reminder to the publisher or vendor. However, when a library stops print and completely moves to online only, this monitoring activity is not done. Libraries just have to believe the publishers and only when a user indicates that an article is not available the library checks for the reason. Now we have JournalTOCs, from where the publication of new issues can be monitored from a single platform. JournalTOCs regularly receive RSS TOC feeds, and because it records the date when a journal has published a new issue or at least a new article, it could alert libraries when no TOC has been received for a specified period of time. The query can be restricted to subscribed titles of an institution to get a filtered result.

The presentation of VSSC for CALIBER2013 concludes by listing the user feedback and results obtained after four months of JournalTOCs launching:

  • JournalTOCs is a simple TOC service
  • A service highly rated by VSSC users
  • Direct benefit for the e-Resources librarian
  • Useful as a light weight discovery service
  • Useful for all types of libraries to adopt & promote
  • Easy to implement

“We live in a moment of history where change is so speeded up that we begin to see the present only when it is already disappearing” by R D Laing, Scottish Psychiatrist (1927-1989)

Written by Santiago Chumbe

March 27th, 2013 at 12:50 pm

More new features for super-user accounts in JournalTOCs *Premium*

without comments

The functionality to manage user’s email alerts, announced last month, has been expanded further. Now, super-users can view, remove and change Digest Alerts before the email alerts are sent to users. As you know, your users can choose the frequency that alerts will be sent, from three options:
– Daily Alerts,
– Weekly Digest and,
– Monthly Digest.
In the case of Digest Alerts, sometimes various alerts for the same journal have been recorded in the Digest Alert as articles become available during a period of time. This is prone to duplications. Or sometimes, the Digest Alert contains entries that may be irrelevant for the user (e.g. Announcements, Index of Authors, etc.) To deal with these cases, we have added the new Filtered & On Demand (Managed by the super-user) option to the Admin interface. This option gives you the opportunity to edit the content of the Digest Alert before it is emailed to the user. So you can remove duplicate and irrelevant items from the user’s alert or even insert your own announcements in the alert.

Managing User Account
Once you have selected the “Filtered & On Demand (Managed by the super-user)” option, the system will make available for you the “Manage Alerts” link, from where you will be able to edit the content of the user’s alert.

We have added more information to Browse. Browsing By Subject now contains a new column with the number of subscribed journals that your institution has in each subject. Similarly Browsing by Publisher displays a new column with the number of journals you have subscribed per each publisher. For example try This new column is only available when the user is logged in or when the user has been recognised within the IP range of your institution.

We have added a few more data to the CSV files that you can generate from your Admin interface. We have added to the file of User Accounts a column with the JournalTOCs unique ID for each user. Also, we have added the Access Right column to the file of Followed Journals, so you will be able to see whether the journal belongs to your holdings or not, plus an indication if the title is an OA journal. You could use this information to analyse how many journals outside your subscription are being followed by your users or to see which OA journals are the most popular among your users.

In addition to the allowance of 300 journals given to any user freely registered with JournalTOCs, we have increased the allowance for users who are members of a customised JournalTOCs service, so now your users can follow up to 600 journals.

And don’t forget that anyone can link directly to the TOC of any journal by just using the ISSN number of the journal. For example:

More information about JournalTOCs *Premium* – the cost-effective customisation service – is available at

Written by Santiago Chumbe

January 23rd, 2013 at 6:33 pm

December brings new features for super-user accounts

without comments

The super-user account has become an important tool for the administrators of institutional customised versions of JournalTOCs. A number of changes to the user interface as well as new features have been recently added to the super-user account, based largely on feedback from the own super-users.

We have expanded the functionality of managing user’s email alerts. Now super-users can activate, deactivate and change the alert frequency of email alerts for their users. Users of customised versions of JournalTOCs can choose from the following alert frequencies:

– Once a day
– Once a week (Weekly Digest)
– Once a month (Monthly Digest), or
– Temporary deactivated (holidays)

A super-user noticed that some of his users were following many journals for which they didn’t have online full-text access. However, the email alerts sent to those users for those journals, were invariably including institutional URLs (e.g. openURL, ezProxy or WAM URLs). A change has been implemented in the alerting system, so now the email alerts include institutional URLs only for the journals for which the institution has full-text access. For the rest of journals, users are provided with the URL of the journal homepage so they can go directly to the publisher site and read the abstracts.

Super-users can disable and enable self-registration from the Admin panel. Until now, any user belonging to an institution with a customised version of JournalTOCs could add himself to the group of users of the customised version. Thus, any user that signed up with JournalTOCs and whose domain email address was the same than the institutional domain email address, was automatically added to the customised version. Now “self-registration” is managed by the super-user account.

Furthermore, super-users can request that the email alert of a specific user be redirected to any other email address. This can be useful for example when a user prefers that his alerts be sent to his private email address rather than his institutional email address.

The group of super-users has become a stimulating powerhouse of ideas, generating innovative changes for the benefit of all the institutions that are using customised versions of JournalTOCs. New features and changes are expected to happen in the coming months in response to the feedback of our super-users, who are the ones who really are steering the development of the super-user account at JournalTOCs.

Written by Santiago Chumbe

November 30th, 2012 at 11:45 pm